Job Description

***A background in project management leading projects and contracts that involve software, machine learning, or other complex technical work is a must.

***Experience working with the DoD and R&D contracts is desirable.

***Candidate must be local to Beavercreek, OH or willing to relocate.

Project Manager

About the Company:

Etegent Technologies is a defense-focused technology company with offices in Beavercreek and Blue Ash, OH. We are a multi-disciplinary team of engineers, scientists, and management professionals dedicated to developing and commercializing AI/ML/Software solutions that address our customers’ most significant challenges and opportunities.

Most important to us are our culture and values. Etegent’s culture embodies respect, authenticity, collaboration, flexibility, curiosity, and fun.

The Position :

This position provides project management for our projects and contracts, contributing to business growth and enhancing team efficiency. Responsibilities include leading project management activities ranging from proactive long-term planning to tracking progress towards existing near-term goals. This person will coordinate tasks and deadlines with customers, engineering leadership, and our engineers to ensure overall customer satisfaction. The key responsibilities of this position are to ensure Etegent delivers exceptional results to our customers, and to nurture productive, long-term, collaborative relationships with our customers and partners.

This position will be accountable for overseeing all aspects of project planning and execution, ensuring commitments to scope, schedule, and budget are met. This role sets deadlines, assigns responsibilities, manages schedule and key milestones, and summarizes project progress while fostering strong working relationships with team members, vendors, customers, and other departments.

This position is based in Beavercreek, OH with the expectation of being in Etegent’s office or at a customer facility 3-4 days a week.

The Candidate:

More so than seeking a candidate with specific training and experience, Etegent seeks a special type of person; someone with an innate curiosity and passion for learning and understanding, tempered by a recognition of the pragmatic constraints inherent in developing real solutions to real problems. They are flexible and adaptable, having the desire and ability to learn new skills and develop new capabilities to take on challenges outside their current realm of experience. We are seeking very sharp, curious, well-rounded, adaptable people who can learn and grow as required to confront the challenges at hand.

This position requires leadership skills in working with a cross-functional team through roadblocks and issues that could impede progress if not proactively addressed. This role requires a demonstrated ability to influence across business units and effectively coordinate external and internal resources, and a track record of leading large, complex projects through to success.

Job Responsibilities :

• Provide daily project management for research and development programs.
• Conduct forward-looking project planning with attention to tasks to be completed, project due dates, and resource availability.
• Pro-actively identify project risks and develop mitigation strategies in collaboration with engineering leads.
• Maintain close communication with customers to ensure customer needs and expectations are understood and addressed by the project team.
• Collaborate with project teams to prepare and present compelling briefs to inform customers of progress and potential additional development/work opportunities.
• Prepare internal project documentation to facilitate engineering off/on-boarding from projects and ensure continuity between phases of projects.
• Track and fulfill formal communication requirements for customers and contracts (status meetings, status reports, final reports, etc.).
• Track and fulfill internal communication requirements for projects and contracts, including monitoring and reporting overall project health (completed work, remaining work, deadlines, overages, roadblocks, etc.).
• Ensure fulfillment of statements of work and other project deliverables on time and within budgeted hours while working with teams to ensure customer satisfaction and success.
• Proactively report when project plans (budget, hours, planned dates, tasks, etc.) will not be met.
• Provide up-to-date and accurate forecasts of project spending, financials, milestones, and delivery dates.
• Own the resource planning process and work with engineering leaders to determine task assignments with defined objectives, due dates, and estimated hours.
• Coordinate projects by managing and utilizing resources with attention to interdependence.
• Conduct quarterly business reviews with attention to past performance and future efforts.
• Track and report companywide KPIs, such as project health and priorities progress, and host regular reviews with internal stakeholders.
• Identify known customer needs to appropriate team members.
• Work with others to define & improve processes and standards for the engineering team.

Required Qualifications :

• Bachelor’s Degree in a related field (business, engineering, communications, or related).
• Minimum of 3 years in managing projects that involve software, machine learning, or some other complex technical scope. Ability to manage multiple technical projects.
• Experience working with the DoD.
• Experience managing research-and-development contracts.
• Fluent in program management methodologies.
• Planning and implementation experience.
• Experience with project management tools (Planner, Project, or others)
• Expertise in creating work breakdown structures, risk management techniques, cost estimating, schedule development, and other concepts associated with project management methodologies.
• Proven record of leading project execution activities to deliver results for business stakeholders.
• Demonstrated ability to execute a plan and report on milestone status.
• Applicant must be eligible to receive a U.S. Security Clearance which at a minimum requires applicant to be a US Citizen. See: Executive Order 12968 indicates U.S. Citizenship requirement to obtain a security clearance.

Preferred Qualifications :

• PMP Certification.
• Active TS/SCI Clearance.

Attributes:

• Communication: talking to others effectively to convey information. Able to effectively communicate both written and verbally to all levels within and outside the organization
• Continuous Improvement: knowledge and abilities in implementing new services or processes through incremental and breakthrough improvements.
• Innovative, forward-thinking, outside the box thinking: not constrained by “conventional” practices, procedures, and thinking. Able to understand the big picture and how it impacts cross functional areas.
• Superior problem-solving skills and root cause analysis. Analytical mindset with attention to detail.
• Other attributes: respectful, flexible, considerate, thoughtful, intelligent, action-oriented, organized, and creative.

Working at Etegent:

At Etegent, you'll be a part of an organization that combines a small-company feel with big-company resources and opportunities. We know that work-life balance is incredibly important, which is why in addition to your competitive salary, medical/dental/vision plan, and a generous annual company 401(k) contribution, you'll enjoy the following:

• Flexibility: Not a morning person? No problem. We only ask that you begin your day by 10:00am. Also, you will enjoy a flexible schedule and some ability to telecommute.
• Casual Dress: We know that incredible things can be achieved by people in casual clothing. We allow employees to dress in the way that is the most comfortable to them.
• Professional Development: Continuous learning on us. Reimbursement provided for up to 100% of qualifying education expenses.
• Food: Keep your energy levels up with our well-supplied snack and beverage kitchen and enjoy a weekly lunch with your talented colleagues on Free Lunch Thursdays.
• Fun employee events: Enjoy frequent employee get-togethers outside of work!

Competitive compensation based on qualifications and experience of candidate.

Etegent Technologies is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, protected veteran status or disability.

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