Job Description

Alliance Shippers Inc. is currently seeking an Executive Assistant to the President in Orland Park, IL.

This position will provide high-level administrative support to the president as well as sales

support to the regional vice president as needed, while maintaining a high level of

professionalism and confidentiality. Key responsibilities include:

Responsibilities:

• Calendar management/scheduling appointments
• Expense report preparation and submission for reimbursement
• Compose and prepare correspondence
• Arrange complex and detailed travel plans, itineraries and compile documents for travel-

related meetings

• Attend executive on-site meetings or conference calls and prepare minutes for

distribution

• Answer phone calls, respond to emails and communicate messages and information to the

president in a timely manner

• Prepare Word, Excel and PowerPoint Presentations, agendas, reports and other

documents

• Manage special projects as needed
• Plan and coordinate meetings and events on and off site
• Manage sensitive matters with a high level of confidentiality and discretion.
• Provide sales support to regional vice president (presentations, reports, and other

documents) as needed

• Other duties as assigned

Qualifications:

• 3+ years Executive Administrative Assistant experience preferred
• Strong computer skills (Microsoft Word, Excel, PowerPoint, Microsoft Outlook)
• Detail-oriented with excellent communication skills (written and verbal)
• Strong organization skills, with the ability to prioritize
• Excellent interpersonal skills with experience providing administrative support with tact

and diplomacy

• Discretion in handling sensitive information and issues while maintaining confidentiality
• Works well in group settings as well as independently
• Ability to effectively communicate by phone and by email
• A professional demeanor, positive outlook, and can-do attitude

Work hours:

Employee must be willing/able to work 20 hrs/week, but I can flexible from 18-30 if necessary.

Shift:

8am or 8:30am-2pm, 9am-3pm, 4 days per week.

Job Tags

Similar Jobs